Policies

Circulation Policy

Computer Lab Use Policy

Collection Development Policy

Meeting Rooms

Displays

Exhibits

Distribution of Non-library Materials

Internet Usage

Gift and Memorial

Unattended Child

Open Records Request

Interlibrary Loan

Policies

Circulation Policy

The following circulation policy has been adopted by the Scott County Public Library Board of Trustees. Any additions or deletions must be approved by the Library Board.

Loans:
Loan periods will be as follow:

  • Books: 21 days
  • New releases: 21 days
  • Interlibrary loan special loan based on lending library requirements
  • DVDs: 7 days
  • Audio books (CDs, Playaways): 21 days
  • Magazines: 21 days
  • Kits: 21 days
  • CDs: 21 days

Reference works must be used in the library during library hours and may be loaned overnight at the discretion of the director.

Limits:
The following limits apply to circulating items:

  • Books: 25
  • New releases: 8
  • Interlibrary loan: 3
  • DVDs: 4
  • Audio books (CDs, Playaways): 10
  • Magazines: no limit
  • Kits: 2
  • CDs: 10

You must be 18 years of age to borrow popular DVDs.

Children 18 or under may check out non-fiction DVDs and juvenile DVDs (pink label).

Most items can be renewed twice giving patron 9 weeks. Items that have been requested by another patron cannot be renewed.

Charges:
The following fine rates will be charged for overdue items:

  • Overdue books: 5 cents per day per book
  • New release books: 25 cents per day per book
  • Interlibrary loan materials: $1.00 per day per item
  • Dvds: 25 cents per day per dvd
  • Audio books (CDs cassettes, Playaways): 5 cents per day per item
  • Magazines: 5 cents per day per book
  • Equipment: $2.00 per day per item
  • Kits: 25 cents per day per kit
  • Cds: 25 cents per day per cd

Maximum charge per item will be $5.00.

Overdues:

  • Notices of overdue materials or books shall be sent, by phone or letter after 2 weeks past date due. If item is not returned after 4 weeks a final notice with cost of item will be sent.
  • Lost Items: Replacement cost of the item will be charged to the patron for all lost items.

Policies will be reviewed annually or on as needed bases, and revised as necessary by the library board upon recommendation from the director.

Policies may be approved and adopted at any regularly scheduled library board meeting
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COMPUTER LAB USE POLICY

Scott County Public Library
104 South Bradford Lane
Georgetown, Kentucky 40324

CONTACT INFORMATION

The Lab Coordinator of the Scott County Public Library is available if you have questions concerning this policy. Current Lab Coordinator information is provided on the Application for Use form included with this packet.

PURPOSE OF THE LAB

The purpose of the computer Lab is to provide workshops for the general public, and to provide training of Library professionals at the Scott County Public Library. The public is welcome to use its facilities, however, programs, classes, or other activities presented directly by the library or by an organization with the sponsorship/support of the Library take precedence over non-library use of the Lab.

With this policy the Scott County Public Library Board of Trustees reaffirms its support of, and commitment to, the Library Bill of Rights of the American Library Association. Use of the Lab is open to organized groups engaged in educational training on an equitable basis, regardless of the beliefs or affiliations of groups or individuals within the group requesting the facility.

The Lab may be used free of charge, except for the cost recovery of printing (check with staff for current cost per page). A refundable $100 deposit is required before booking can be confirmed. No organization or instructor may charge patrons for use of the Lab.

The special Windows system profiles, security settings, disabled functions and other customized aspects of the Lab are part of a standard setup. This means that applications, Web sites, and other functions that operate on computers in your organization, business, school, home, or anywhere else may operate differently or not at all in the Lab. Be sure to preview the Lab’s functions well in advance of scheduled use.

TYPICAL USES & FACILITY

Workshops offered to the public may include but are not limited to Basic Computing Skills, Introduction to Microsoft Office applications, the Internet, using Web-based E-mail, and using the Library’s new online catalog system and databases.

The computer lab is set up with equipment for eleven students and one instructor. A ceiling mounted projector, printer, and scanner are also available.

APPLYING FOR USE
HOURS
Lab times available for public group training must occur during regular library hours. Hours and schedules must be approved by the Library Lab Coordinator. Library activities presented directly by the library or by an organization with the sponsorship/support of the Library take precedence over non-library use of the Lab.
APPLICATION
  • Requests for use of the Lab should be made not less than ten days and not more than six months in advance of the program.
  • A refundable $100 deposit must be made before application can be approved.
  • An authorized, responsible contact person (or a designated trainer), who is at least eighteen years of age, must serve as the central contact for the Library Staff regarding each Lab booking, and agree to accept responsibility for all Library property, the condition of the room, and the conduct of the group. The contact person or trainer is also responsible for opening and securing the Lab, and is expected to be in attendance for the entire duration of the Lab use session.
  • Applications (see attached form) for use of the Lab must be filed in writing with the Lab Coordinator who is authorized to grant or deny permission for use of the Lab. The applicant will receive notice of approval or disapproval of the application as soon as possible.
  • Children or student groups must have adequate supervision by a person at least eighteen years of age.
  • Permission to use the Computer Lab is not transferable from one organization to another.
  • Any change of the authorized officer or Lab session content indicated on the application form should be submitted to the Lab Coordinator.
  • Application forms and contact information for the Lab Coordinator are available at the Library Information Desk.
LAB USAGE

Orientation by Lab Coordinator

  • The authorized representative or trainer must schedule a short training/orientation session with the Lab Coordinator before the first time of intended use.
  • Trainers need to preview the Lab set-up before the actual day of training. The library staff will not be available to train the trainers “on the fly”.
  • Library staff (including the Lab Coordinator) cannot change the configuration or set-up of the computers in the Lab. Library staff cannot add or delete programs, create or modify network accounts, or bypass any security settings.
  • Outside programs may not be run or installed on the computers. Only programs already installed on the computers may be used in the Lab.
  • The Internet changes daily. There will always be websites or Internet programs that the Lab computers cannot access. Prior testing is essential.
  • The Internet is filtered but there will always be websites that may be offensive, proceed with caution. Prior testing is essential.
Opening the Lab
  • The Lab is secured at all times when not in use for training or maintenance. The authorized representative or trainer must check in with the staff at the Information Desk to gain access to the Lab.
Lab Set-Up and Supplies
  • Groups should have ready any extra supplies, including dry erase markers, erasers or dry erase cleaner for the whiteboard; paper for the printer; other office supplies, etc. Supplies are not furnished by the Library.
  • PC’s are left off to allow clean starts, to reduce heat in the Lab, and to save energy.
  • If the printer is to be used, it must also be turned on, and the paper loaded.
  • The digital projector for the teaching PC is mounted on the ceiling and may be turned on with the remote.
  • On finishing the training, the projector should be turned off. Turning it off requires pressing the ON/OFF button on the remote twice.
  • Each PC & monitor should be Shut Down from Windows (from the Shut Down option on the Start menu or the option on the CTRL-ALT-DEL dialog box), until “It is now safe to turn off your computer” appears on the screen.
  • All equipment should be turned off including the printer and scanner.
  • Please make sure the whiteboard is clean, lights are off and all personal items picked up, and that all Lab doors are locked before leaving.
  • The authorized representative must check in with the staff at the Information Desk upon leaving to secure the Lab.
CANCELLATION

The Lab Coordinator should be given at least 72 hours advance notice of the group’s desire to cancel an approved Computer Lab session. In the event cancellation by the Library is necessary for any reason, every effort will be made to notify the applicant at least 72 hours in advance of the approved session.

GENERAL GUIDELINES
    • Patrons must use a valid SCPL Library card or other valid identification if not a Scott County resident.
    • Applicants and all users agree to follow the Library’s posted rules of conduct, and to cease use of the Lab immediately upon notice by Library staff to do so.
    • No food is allowed in the Lab.
    • Maximum of 2 people per computer.
    • Maximum of 11 people in the Lab.
    • Smoking and alcoholic beverages are prohibited in the Library, which includes the Computer Lab
    • Nothing may be attached to the walls or ceiling of the Lab.
    • Applicants using the Computer Lab must bring their own paper, pens, dry-erase markers, laser pointers, floppy disks, etc. The library does not provide this material.
    • The applicants and all users of the lab are responsible for the prompt removal of their property at the close of the session. The Library is not responsible for equipment, supplies, materials, or other items owned by a group or organization and used by them in the Library.
    • Lab users are responsible for cleaning up and putting things in order. No custodial staff assistance is available for this purpose.
LAB USE POLICY STATEMENTS
    • The Lab Coordinator is responsible for supervision and management of the Lab. The Lab Coordinator may enter the Lab premises at any time.
    • There are no registration fees or charges for use of the Library Computer Lab. However, a refundable $100 deposit is required.
    • No organization may charge attendees for the use of the computers.
    • The Lab and Library facilities may not be used for meetings which are commercial in their purpose or aims.
    • Approving the use of the facilities in no way constitutes endorsement of the policies or beliefs of anyone using the Computer Lab.
    • Neither the name nor address of the Scott County Public Library may be used as a mailing address for an organization meeting in the Lab.
    • Illegal use of the Lab and facilities is prohibited.
    • Users may not make illegal copies of the copyrighted software owned by the Library, nor may they use Library equipment to duplicate other software illegally.
    • Software and online information is protected under the Copyright Law of the United States of America, Title 17, U.S. Code. Software piracy is a crime. Violators will automatically lose their computer use privileges and may be subject to criminal prosecution.
    • There are State and Federal laws governing the use of computer and telecommunications resources. Lab users are required to abide by these laws as well as Library policy.
    • The applicant agrees to hold the Library, Library Trustees, including each and all of their respective officers, as agents and employees, at all times free and harmless from and against any and all claims, demands, or judgments which arise out of, and in connection with, or be the result of any injury or loss of any kind sustained or suffered by any person or persons while attending a Library Computer Lab session, or while on the premises of the Library building and grounds.
AMENDMENTS AND EXCEPTIONS
    • The Scott County Public Library Board of Trustees reserves the right to amend this policy as needed
    • Provisions of this policy may be waived or amended under special conditions only by the approval of the Library Director or his/her designated agent.
    • The Director must approve any exceptions or deviations from this policy prior to use of the Lab.

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Collection Development Policy

SCOTT COUNTY PUBLIC LIBRARY

COLLECTION DEVELOPMENT POLICY

February 2001 / Revised November 2004/ December 2009/February 2017

Last reviewed: June 2012

PURPOSE

This document is intended to guide the Scott County Public Library (SCPL) staff in the selection and retention of print and non-print library materials which will support the library’s mission statement, and to inform the public about the principles upon which these decisions are made.

Library Mission Statement

The Scott County Public Library is a center of community life, offering opportunities for people of all ages to learn, know, gather and grow.

Scott County residents will have access to innovative library services, delivered in an efficient and effective manner, that will assist everyone to continue to grow and learn throughout their lives, provide the materials, programs, and services needed to meet their recreational needs, develop their ability to find and use information in a variety of formats, provide the information services needed to answer their questions and enable people to explore their personal heritage.

The library has identified four service responses as appropriate to our community; 1. Satisfy Curiosity: Lifelong Learning, 2. Create Young Readers: Emergent Literacy, 3. Stimulate Imagination: Reading, Viewing and Listening for Pleasure 4. Building Community

PHILOSOPHY AND OBJECTIVES OF SELECTION

SCPL’s service commitment is to the people within its service area including people of every age, education, background, personal philosophy, religious belief, occupation, sexual orientation, economic level, ethnic origin and human condition. SCPL has adopted the American Library Association’s guidelines for public access to information contained within the following documents: Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement (attachment #1.)

The SCPL selects, organizes, makes available, and encourages the use of print and non-print materials which:

* Support the informational, recreational, and educational needs of the community at large.

* Provide access to a variety of ideas, opinions, and perspectives on current topics.

* Support local business, cultural, recreational, and civic activities.

* Stimulate the individual’s sense of self-awareness and intellectual development.

* Enable informed participation in the affairs of the community, the state, the nation, and the world by providing free access to informational resources.

* Promote intellectual freedom by providing for free access to a variety of subjects and views within the limitations of space and budget.

RESPONSIBILITY FOR SELECTION OF MATERIALS

The Board of Trustees, the governing body that determines the Library’s policies, delegates the responsibility for the selection of books and other library materials to the Director. In turn, the Director may delegate selection of particular materials to qualified staff members.

A committee of librarians for participating libraries may select materials for

regional or statewide resource sharing collections.

CRITERIA FOR SELECTION

SCPL seeks to develop an outstanding collection for its patrons within the constraints of budget allocations and shelf space. All or some of the following general criteria will be considered when making selection decisions:

* Standard review media for public libraries (such as Library Journal and Booklist).

* Publishers’ announcements of upcoming and recent publications, and vendors’ catalogs.

* Bibliographies for specific areas which provide for retrospective purchases, such as those found in the Core Collection Series by H. W. Wilson.

* Popular demand and/or appeal.

* Recommendations by patrons and staff.

* Present and potential relevance to community interests and needs.

* Suitability of physical form for library use.

* Suitability of subject and style for intended audience.

* Relation to the existing library collection and to other material on the subject.

* Availability of material in other libraries.

* Cost of the item.

* Physical limitations of the building.

* Library’s ability to provide delivery platforms as well as user support and training.

* Balance to the collection which reflects a diversity of materials and resources.

SCPL offers interlibrary loan service to provide patrons access to books, magazine articles, and other materials that are not in the collection. The library staff welcomes such interlibrary loan requests from patrons and makes every effort to fill them in the timeliest manner possible.

COLLECTION MAINTENANCE

Maintenance of the collection, which includes weeding, replacement, and repair, will be conducted on a continuing basis, and requires the same careful attention as initial selection. To a well-kept library, regular weeding is just as important as adding materials to the collection. The following general criteria will be used for weeding:

* Out of date, inaccurate, or has been superseded by more relevant or current materials on the subject.

* Poor physical condition and its use is not sufficient to warrant repair or rebinding.

* Duplicate copies of a title that is no longer in demand.

* Insufficient use of an item

* Limited space for housing materials.

* Change in the needs of the community

* Maintain balance in the collection

The final decision to weed items from the collection rests with the Library Director. The Director may delegate weeding to qualified staff members. Materials of little or no value or in very poor condition may be destroyed or sent for recycling. Materials still useful elsewhere may be made available to schools or other appropriate non-profit institutions. Materials with market value are made available to the public through sales conducted by the Friends of the Library

SPECIAL COLLECTIONS

Because of the specialized nature of items housed in the Kentucky Room, a separate Collection Development Policy has been approved for this area (attachment #2)

GIFTS AND DONATIONS

SCPL welcomes donations of library materials from the public. Items that will not be accepted are: textbooks, encyclopedia sets, audiovisual materials in outdated formats, and items that are in poor physical condition. Donations will be considered as possible additions to the collection and are subject to the same selection criteria and collection maintenance criteria used for the acquisition of materials. The library will accept materials only if the donation is made without stipulations on the part of the donor. Donated items not needed for the library collection will be given to the Friends of the Library for use in their book sale.

Those patrons desiring a receipt for tax purposes must state the value of the contribution. The library is not an appraisal agency and cannot assess the worth of donated materials.

The Scott County Public Library encourages monetary gifts in memory or in honor of individuals or groups. Materials will be ordered in keeping with the donor’s wishes if the request complies with the library’s selection guidelines. A memorial / honor form must be completed by the donor so proper acknowledgements can be sent to an individual or family members by the library. The donor of any gift should understand that the library shall assume the complete authority over disposition of the gift and reserves the right to assign gifts wherever the need is greatest.

REQUESTS FOR RECONSIDERATION

Occasionally, objections to a selection will be made by the public despite the care taken to select appropriate and useful materials for the library and the qualifications of the staff that make the selections.

All objections to the presence of any library material will be referred to the Library Director, Assistant Director, or department manager who will discuss the matter with the complainant. In the event that they are unable to come to a resolution, the patron will be given the Citizen’s Request for Reevaluation of Library Materials form. Upon receiving the patron’s completed form, the Director will reexamine reviews of the material and will take the complaint to the Board of Trustees who will make the final decision.

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Meeting Rooms

Reviewed: July 2017

Library meeting rooms facilitate the sharing of information. This can take place among other governmental organizations, community organizations, or the library community. The provision of meeting space is a public service, which furthers the democratic ideal of an informed citizenry, and furthers the historical mission of the American public library.

With this policy the Scott County Public Library Board of Trustees reaffirms its support of, and commitment to, the Library Bill of Rights of the American Library Association. The Scott County Public Library facilities are open to organizations engaged in educational, cultural, intellectual, or charitable activities on an equitable basis, regardless of the beliefs or affiliations of organizations or individuals within the organization requesting their use. However, meetings cannot serve as an opportunity for sales of products or services. Social celebrations are not permitted.

The Library Board and Library administrators do not necessarily endorse or sponsor the organizations meeting in the rooms or endorse the thoughts, principles, beliefs or doctrines of the organization (any more than they endorse the thoughts, principles, beliefs or doctrines of every book on library shelves). However, the Board and Library administrators do have an obligation to require that organizations using the rooms conduct themselves in an orderly and lawful manner.

TYPES OF FACILITIES

The Library has the following facilities available:

1. Meeting Room A (accommodates up to 8 persons)

2. Meeting Room B (accommodates up to 12 persons)

3. Meeting Room C (accommodates up to 200 chairs, 150 chairs with tables)

4. Meeting Room C1 (accommodates up to 100 chairs, 75 chairs with tables)

5. Meeting Room C2 (accommodates up to 100 chairs, 75 chairs with tables)

6. Meeting Room D (accommodates up to 4 persons)

7. Meeting Room E (accommodates up to 30 chairs, 24 chairs with tables)

8. Meeting Room F (accommodates up to 10 persons) **Lab agreement must be completed before use**

9. Meeting Room G (accommodates up to 12 persons)

ROOM RESERVATIONS

Meeting room reservations must be made through the Evanced calendar on the Library’s website, (scottpublib.org), no more than (3) months prior to the scheduled date. You must be 18 years of age or older and hold a valid, in good standing, Scott County Public Library card to reserve a room. Each request must be submitted electronically, at least 48 hours in advance, in order to receive a confirmation of reservation.

Upon receipt of the reservation request, the Administrative Assistant may approve the application and confirm the booking, if the meeting purpose falls clearly within the approved meeting room policies.

If there is a reservation which policy does not clearly cover, the Administrative Assistant will refer the request to the Library Director.

ROOM USE REGULATIONS

Organizations using the Scott County Public Library meeting rooms shall be required to indemnify and hold harmless the Library from any and all claims or actions attributable to the use of the Library facilities. Organizations may be required to provide a certificate of insurance to the Library insuring it from liability and claims resulting from the organizations use of the Library facilities.

Meetings may be held during the following available hours:

Monday-Thursday 7:30 am to 10:00 pm (regular hours 9:00 am – 9:00 pm)

Friday 7:30 am to 7:00 pm (regular hours 9:00 am – 6:00 pm)

Saturday 8:45 am to 7:00 pm (regular hours 9:00 am – 6:00 pm)

Sunday 1:00 pm to 6:00 pm (regular hours 1:00 pm – 5:00 pm)

All organizations requesting to meet before or after the regular hours of operation for the Library will be approved/denied on a case by case basis at the discretion of the Library Director or designee. All organizations meeting after hours must be out of the Library at the exact time of the end of the reservation. Additional time for clean-up after the meeting will not be given. Meetings that occur after regular closing hours of the library need to make the request and be approved at least 10 days before the date of the meeting to cover staffing requirements. Prior to requesting the space through Evanced, arrangements must be made with the Director or Asst. Director. If the Library is closed due to bad weather, the meeting rooms will not be available. It is the responsibility of any organization using the room to call the Library and confirm opening during extreme weather conditions. Children’s and young people’s organizations will be permitted the use of the meeting rooms provided they are supervised by adult sponsors.

The Library does not serve as a child care facility in the event an adult is present for an on-site organizational meeting. Library staff will adhere to the Unattended Children Policy which states that a parent/legal guardian/caregiver should maintain eye contact with children under 12 at all times while using the library.

Library meeting rooms may be reserved on a first-come, first-served basis, with priority given to Library usage. However, in order to accomplish equitable distribution, the number of times an organization may schedule a meeting room will be limited to four times a month. Each of those 4 meetings are limited to 5-hour blocks of time. The Library Director may make exceptions on a case-by-case basis.

Cancellations must be made within 24 hours of your organizations meeting time. Organizations who reserve a room and do not show up without prior cancellation 3 times will be restricted from use of the library meeting rooms for 6 months. Library meeting rooms are in high demand and blocking them from other groups who need the space is unacceptable.

Programs, classes, or other activities presented directly by the Library or by an organization with the sponsorship/support of the Library take precedence over non-library use of these rooms. The Library reserves the right to cancel reservations when an unexpected Library need arises. In such cases, at least 72-hour notice will be given to the person who made the reservation.

The Library assumes that organizations using meeting rooms will exercise care in the use of the facility and exhibit respect for the Library’s property, as well as for normal activities occurring within the building. If damage occurs, or if there is evidence of misuse or abuse, then charges may be assessed and the Library may assert legal remedies, and future use of meeting rooms will be denied. If a meeting is disruptive to other activities, the organization will be notified of this fact. Continuance of disruptive activities will result in immediate expulsion from the building. The Library Director is authorized to deny permission of Library meeting rooms to any organization that is disorderly, or violates these regulations.

The Scott County Public Library Board of Trustees and the Scott County Public Library Staff shall be held harmless for any legal action taken against any organization using a library meeting room. Any organization using a library meeting room further agrees to indemnify and hold blameless from and against any and all claims whatsoever arising out of the organization’s acts and/or use of the premises.

All organizations using Library meeting rooms assume the risk of, and shall be responsible for, any and all loss, damage, destruction, or theft of Library property. The organization representative who reserved the meeting space will be billed for all replacements or maintenance fees accrued as a result of above listed damages of Library property.

Assessment of damages, and repair or replacement of furnishings, equipment, or other Library property will be made by the Library following the organizations use. The organization will be notified of any assessment in writing. The Library will determine who does the repair or provides the replacement.

Organizations may collect money for organizational dues, refreshments, tickets, and donations. Money may not be collected for any other purpose. The Library will not take registrations nor collect money for non-library sponsored events.

No materials may be stored for organizations using Library meeting rooms. The Library assumes no responsibility for items left in facility. Organization members are responsible for personal belongings.

Non-library organizations may not use the Library as a mailing address. Non-library organizations meeting in the Library may not claim endorsement by the Library, or state or imply that the Library is sponsoring the program. Publicity announcing meetings should not imply Library sponsorship. Only those activities sponsored by the Library will be advertised by the Library. Publicity about programs at the Library should contain the correct name of the Library facility: SCOTT COUNTY PUBLIC LIBRARY.

The total number of persons in a meeting room must not exceed posted seating capacity limits.

Nothing may be attached to walls, floors or ceiling in meeting rooms.

Organizations shall bear complete responsibility for the control and general safety of their organization and the public attending any meetings.

EQUIPMENT

Equipment is available for use from the Library. However, it is the responsibility of the organization to request and reserve equipment through the Evanced calendar. If you do not request equipment at the time of your reservation, the Library cannot guarantee that equipment will be available in time for your meeting. Each room available for reservation will have a list of equipment that is available for use in that room. The Library’s

meeting rooms are not intended to be a private office for organizations of individuals, however, occasional use of a landline may be permissible per Director approval.

ROOM SET-UP / CLEAN UP

The furniture arrangement in a meeting room may be changed. Each organization is responsible for furniture arrangements that meets their needs. Each organization is responsible for leaving the room clean and orderly as janitorial services are not provided.

It is expected that every organization meeting in the Library will keep the meeting space clean. If an organization does not keep the room in reasonable order, they will be denied future use of all meeting facilities and may be liable for damages. In extreme cases, a clean-up fee will be accessed.

KITCHEN USE

REFRESHMENTS/KITCHEN FACILITIES:

  • Kitchen facilities are available for meeting room C. Your Evanced reservation will tell you if kitchen use is available for a specific meeting room.
  • Kitchen is not health department approved for food preparation. Food must be professionally catered or pre-packaged.
  • Kitchen must be left in clean and orderly condition.
  • Coffee makers are available in some meeting rooms and must be cleaned after use.
  • The organization must bring in utensils, plates, cups, kitchen towels, etc. NO LIBRARY SUPPLIES MAY BE USED.
  • Organizations must gather trash and dispose in meeting room trash can.
  • Smoking and alcoholic beverages are not allowed.

LIBRARY PARTNERSHIP

When the Library serves as co-sponsor of an organization’s event, the rules governing Library-produced programs must apply. These are:

  • All presentations are free and open to the public.
  • All presentations will be held during regular Library hours.
  • A Library staff member will be appointed as liaison to the organization, and will be involved in the planning, or will be made aware of all pertinent details of the production as they relate to the Library. A partnership agreement will be completed and signed by all organizations involved.
  • Publicity for the event will be done in cooperation with the Library. If the organization wishes to produce and distribute publicity, the Library must be provided with draft copies, for review by the Library staff, prior to printing. The Library will use their standard marketing plan to advertise the event.
  • Soliciting or advertising of the organization’s publications, services, or products is not allowed.

AMENDMENTS AND EXCEPTIONS

The Scott County Public Library Board of Trustees reserves the right to amend this policy as needed.

The Director must approve any exceptions or deviations from this policy prior to the meeting.

The Library board delegates the Director to enforce this policy and its regulations.

AGREEMENT BY USER

In consideration for the use of the meeting rooms at the SCPL, the organization agrees that:

  • It will pay for all damages to any property of the Scott County Public Library resulting directly or indirectly from the conduct of any member, officer, employee or agent of the organization or any of its invitees and forfeit future use of the Library facilities.
  • It will take responsibility for compliance with the American Disabilities Act.
  • It is understood that the Scott County Public Library assumes no responsibility whatsoever for any property placed in the Library in connection with a meeting, exhibit, or display; and that the Scott County Public Library is hereby, expressly released and discharged from any and all liability for any loss, injury or damage to persons or property which may be sustained by reason of a meeting, exhibit, or display.

I have read and understand the policy for the use of the meeting rooms and agree to follow the rules set forth. I understand that the Library Director and Library Board reserve the right to discontinue meeting room privileges to any organization /individual who infringes on the rules as defined in the policy.

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Displays

In our effort to “build community”, the library offers display space for community information.

Guidelines:

Designated space is available for community groups to set up a display of community information. This space is available, at the discretion of the Library Director, to non-profit organizations engaged in intellectual, charitable, civic, cultural, educational and/or recreational activities. The primary purpose of the display must be to inform the public of the organization’s programs, services and events.

Individuals seeking political office, or for-profit groups, companies, organizations or individuals, may NOT use display space. Commercial advertising, solicitations and business cards may not be posted.

Exhibit space is available on a first-come, first-served basis.

Preference is given to local organizations and events.

Displays normally are allowed for a 2 – 4 week period. The availability of space may of itself limit the display timeframe.

Groups are responsible for setting up and taking down their own display.

The library upon request will provide a table.

The displays of materials at the library DOES NOT imply endorsement by the library.
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Exhibits

In our mission to “build community”, the library supports local artists. To enhance and increase the community’s appreciation of the arts, the Scott County Public Library shall provide display space for artists.

Criteria used in selecting exhibits:

  • Professional Achievement
  • General interest to the community
  • Suitability to the library’s exhibit space
Insurance:

The Library does not insure exhibits. All reasonable precautions will be taken to protect these materials, but the library cannot be responsible for reimbursement or replacement of lost, stolen or damaged articles.

Guidelines:

The Library Director shall schedule exhibits in the library. Completing a form supplied by the library reserves exhibit space. Reservations for display space shall not be made more than one year in advance.

Prior to display, the Library Director must approve all exhibits. Approval or disapproval is at the discretion of the Library Director. The final authority for approving all exhibits is the Library Board of Trustees. The Scott County Public Library reserves the right to prohibit any person from displaying artwork and items in the library.

All exhibits shall be set-up and removed on the dates determined by the library. A representative of the library shall supervise the set-up and removal of all exhibits.

All exhibits must conform to the space restrictions of the display areas.

Prior to displaying, all exhibitors must sign a waiver form that releases the library from any responsibility for loss or damage to an exhibit displayed at the library.

The sale of exhibited items is not permitted in the library. Exhibitors who desire to sell items shall include as part of their displays information on how to purchase items.

Display reservations are not transferable to another person.

Library use of display areas take precedence over any other use and the library reserves the right to, without notice, cancel the use of the display areas by outside exhibitors if the Library Director or Library Board of Trustees determines that the display space is needed for library purposes.
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Distribution and Posting of Non-Library Materials

The Library is frequently asked to distribute flyers, brochures and other miscellaneous announcements of community events. As part of its “build community” role, the Scott County Public Library will distribute materials that publicize activities of a civic, cultural, educational or recreational nature produced by non-commercial local groups. Based on the appearance, contents, timeliness, local interest, and general suitability of the announcements, the Library Director approves the distribution and posting of such items. Unauthorized material will be discarded.

These items will be available on the library’s community display rack.

Guidelines:

Items announcing and promoting library programs will take precedence over other community information.

All dated items will be removed on a timely basis by library staff. Items provided as handouts or for posting will be made available for periods no longer than four weeks.

All items must be submitted to the Library Director for approval.

Generally, items will be approved if they do not seek to promote or inhibit politically or religiously; if they have not been printed primarily for the purpose of soliciting members, requesting donations, raising funds or selling merchandise, except for those materials produced for the Friends of the Scott County Public Library if the poster, flyer or brochure is professionally and neatly done. All activities and events noted in the materials for distribution and display must be open to all.

Materials from an individual or a for-profit group, company, or organization (including for-profit nursery schools and job announcements) will not be accepted for posting or distribution.

The library may distribute political campaign literature when the material contains information about all candidates. Materials on individual candidates are not distributed or displayed in the public library.

Each item is approved or disapproved on a case-by-case basis.

The availability of space may of itself limit the posting of announcements and distribution of materials. Items may be refused because of their size if at the time there is no available space to distribute or post them. In general, items accepted will be no larger than 8 ½ by 11.

The display of distribution of non-library materials does not constitute endorsement of the materials’ content by the public library.

Final authority for all materials displayed and distributed on library property rests with the Library Director, who administers under the authority of the Board of Trustees.
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Internet Usage

The Scott County Public Library offers computer usage with both terminal and wireless access. Residents need to obtain a library card with a pin number in order to use the library’s terminals. Non-residents may obtain a guest pass at the information desk with a photo ID. Wireless is available to anyone with a laptop that has wireless capabilities, and there is no sign-in for this service.

INTERNET USAGE GUIDELINES

Welcome to the Scott County Public Library Please take a moment to read our Internet Usage Guidelines.

  • Computer workstations are available on a first-come, first-serve basis to customers in good standing.
  • Customers must sign-in and present their library card when signing up.
  • There will be no advance reservations. Places will not be held for absent customers.
  • Customers may use the computers up to 120 minutes of time per day per customer. Requests for additional time may be granted as demand allows.
  • Groups are limited to no more than two customers sharing a workstation.
  • If you leave the workstation during your session, except to retrieve printouts from the networked printer, the workstation will be considered available for the next customer.
  • As time permits, library staff is available to provide some beginning instruction on internet use, and to offer searching ideas.
  • Printing is ten cents per page for black and white singles and fifty cents for color singles.
  • Thumb drives are available at the information desk for $3.00.
  • >Do not install your own software programs on the library’s computers. >Do not run your own CD-ROM products. >Do not attempt to restart the computer or otherwise intervene with the normal operation of the computer equipment or software, including printers. If there is a problem with the workstations, please notify the library staff. >Do not add icons or change the desktop in anyway.
  • The Internet is not a secure environment. Customers handling financial transactions or other activities that require confidentiality do so at their own risk.
  • Files downloaded from the internet may contain viruses. Be sure to check your discs or thumbdrives before using them at home.

Thank you for reading and following our policies.

Official Documentation of the Internet Policy

Scott County Public Library
Board of Directors

Internet Policy and Acceptable Use Policy

The Internet is a global collection of computer networks that connects thousands of computers all over the world. Access to the Internet provides the user with vast amounts of information available through these connections. Use of the Internet shall be in accordance with the Library’s mission statement to “provide current, high demand, high interest materials in various formats and perform a variety of services for community residents of all ages to help meet their personal, educational and professional needs”. Though the Internet is perhaps the most advanced and broadest source of information, like all other library provided sources and services, its use is subject to Library policy and guidelines.

DISCLAIMER

While the Library offers suggestions to a wide range of useful, and interesting sites, all Internet sites are accessible through the Library’s Internet provider. This allows access to ideas, information and commentary from around the globe and a vast array of tools and resources for different age levels and points-of-view, some of which may contain inaccurate, controversial and even offensive material. The Internet is an unregulated, ungoverned fluid source of information that is constantly changing. The Library does not endorse the viewpoints or vouch for the accuracy of information obtained through the Internet. Selection policies, which serve to govern the Library’s purchase of materials, are not applicable for materials accessed electronically. The Library has no control over the information accessed through the Internet and cannot be held responsible for its content. We firmly believe that the valuable information and interactions available on this worldwide network far outweigh the possibility of access to materials not consistent with Library goals.

ACCEPTABLE USE

All users of electronic information resources such as Internet are expected to use these resources in a responsible manner, consistent with the educational, informational and recreational purposes for which they are provided.

Responsible, ethical, use of Internet resources includes the following:

  • Using resources for educational, informational and recreational purposes only, not for unauthorized, illegal or unethical purposes.
  • Respecting the privacy of others by not misrepresenting oneself as another user, by not attempting to modify or gain access to files, passwords, or data belonging to others; by not seeking unauthorized access to any computer system, or damaging or altering software components of any network or database.
  • Further respecting the privacy of others using public access workstations by not interfering with their use.
  • Saving information only to a diskette or printing it out according to the fee schedule posted.
  • Downloading (bringing information and or programs from a remote computer’s hard drive to a library computer’s hard drive) is not permissible.
  • Leaving the computer (screen and hard drive) exactly as you found it.
  • Being sensitive to the fact that the Internet Access stations are in a public location subject to view by a wide audience.
  • Not sending, receiving, or displaying, text or graphics which may reasonably be construed as obscene, sexually explicit, or demeaning to any race, ethnic background, religion, disability, gender, or life style.

WIRELESS

  1. All relevant library rules, regulations and policies apply to wireless use, including but not limited to, the SCPL Internet Access Policy.
  2. The library is not responsible for the content, accuracy, or availability or any external sites.
  3. Wireless connections are not secure. Users should not transmit credit card information, passwords or any other sensitive personal or business information over the library’s wireless network. Anti-virus and security protection are the responsibility of the patron.
  4. The library is not responsible for any loss of data, theft, or damage to personal equipment or software.
  5. Library staff cannot provide technical assistance on using the library’s wireless network.
  6. There is not guarantee that a wireless connection can be made or maintained.
  7. The library assumes no responsibility for any alterations or interference with a computing device’s configurations, operation or data files resulting from connection to the wireless network.
  8. The library reserves the right to terminate a wireless Internet session at any time.

ACCESS BY MINORS

In-Library access to the Internet is available to anyone in good standing with the library. Parents of minor children are responsible for overseeing their child’s use of the Internet. Parents and children are encouraged to read the pamphlet “Child Safety on the Information Highway”, jointly produced by the National Center for Missing and Exploited Children and the interactive Services Association. Link to Child Safety on the Information Highway (pdf)

ASSISTANCE

Library staff will assist patrons with Internet use as time permits, but cannot offer personal instruction.

TIME LIMITS

Internet use may be limited to prescribed lengths of time to provide greater access for all patrons.

VIOLATION OF GUIDELINES

Misuse or abuse of this computer or Internet access may result in suspension of Internet access privileges. Persons using this equipment agree not to make any changes to the setup or configuration of the software or hardware. Violations of the letter and / or spirit of these guidelines may result in the suspension of Internet privileges. Violations of laws governing Internet use may result in criminal prosecution.

2008 Internet Policy
Scott County Public Library
Board of Directors
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Gift and Memorial Policy

The Scott County Public Library welcomes the donation of books and other materials. Due in part to staffing, budgetary, and physical limitations of the library, not all materials donated will be added to the collection. Donated materials will be considered as possible additions to the collection and are subject to the same selection criteria used for the acquisition of materials. The library will accept materials only if the donation is made without stipulations on the part of the donor. Donated materials will not be maintained in collections or special areas if not in the best interest of the library. Materials will be interspersed within the existing collection as needed.

Those patrons desiring a statement for tax purposes must state the value of the contribution. The library is not an appraisal agency and cannot assess the worth of gift materials.

The Scott County Public Library also encourages monetary donations in memory or in honor of individuals or groups. Materials will be ordered in keeping with the donor’s wishes if the request complies with the library’s selection guidelines. A memorial / honor form must be completed by the donor so proper acknowledgements can be sent to individual or family members by the library.

The donor of any gift should understand that the library shall assume the complete authority over disposition of the gift and reserves the right to assign gifts wherever the need is greatest or to dispose of them in some other way if they are not acceptable on library terms.
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Unattended Children in the Library

Revised : September 2016

Adopted: June 11, 2002

While children are welcomed and encouraged to use the Scott County Public Library, we are concerned about their safety and welfare.  Therefore, in the best interest of the child, it is the policy of the Scott County Public Library that children under the age of 12 not be left unattended in the library.

  • A responsible parent/legal guardian/caregiver who is at least 16 years in age or older should accompany children under 12 while they are using the library.
  • At all times, the parent/legal guardian/caregiver should maintain eye contact with children under 12 using the library.

While these ages are set for policy they do not guarantee the safety of your child.  We urge parents to remember that this is a public building.  Should a child under the age of 12 be discovered in the library without adequate supervision, the parent/legal guardian/caregiver will be notified, and if cannot be reached on the first try, the police will be called.

Children age 12-17 may use the library unattended and are subject to the Scott County Public Library Public Conduct Policy which governs acceptable behavior for all library patrons.  Library staff will be guided by this policy in giving verbal warnings for disruptive behavior, followed by notifying the parent/legal guardian/caregiver or the police if such behavior continues.

Children age 12-17 must be picked up before the library’s posted closing time. If a child is alone at closing time, the staff will attempt to call the parent/legal guardian/caregiver.  If no one can be reached on the first attempt, the child will be placed in the care of the Georgetown Police Department. A note of explanation will be placed on the library’s main entrance door.  Under no circumstances shall a library staff member transport a child away from the library building.

Parents should be aware of the library’s hours and keep in mind that those hours may change due to holiday schedules, inclement weather, or other unforeseen emergencies.  Parents must make contingency plans for the child’s immediate pick-up due to unexpected closings.  Teachers, daycare providers, or other youth leaders may not leave groups of unattended students in the library or on the bookmobile, regardless of the age of the students. While the library staff provides a wide variety of materials and services to children, including some supervised programs, library staff do not assume parental responsibility and are not considered in loco parentis.

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Open Records

How to Request a Record

Scott County Public Library is a public agency. Access to library public records is governed by KRS 61.870 to 61.884. In accordance with the Open Records Act, any person may inspect and copy the open records of Scott County Public Library during Library Administration business hours.The library has established procedures to provide fair access to its open records and to manage requests
efficiently.Requests may be made in writing using the Request to Inspect Public Records form and must identify with reasonable specificity the record being requested. An individual may fax, mail, or bring the written request
to the Administrative Office of the Library, or he/she may fill out the form in the Administrative Office. Requests will be directed to the Official Custodian designated by the library as being responsible for public records release decisions.

Scott County Public Library Business hours:

Monday through Friday,

9 a.m.–4:30 p.m.
104 S. Bradford Lane KY 40324
Voice (502) 863-3566 Fax (502)-863-9621

The Official Custodian will contact the individual making a written Open Records Request within three non-holiday business days of receipt of the request to set up an appointment for reviewing records or to deny the request. Denials will be made in writing or by fax. A request that is broad or vague, or that is for records in active use or storage, may cause a delay in producing the documents.

Which Records Are Public and Which Are Not?

Most records maintained by the library are open to the public. Under KRS 61.878 certain records are exempted from inspection. There are fourteen types of exempt records. Every effort will be made to make all non-exempt records available. Some personnel records may contain redaction of exempt information to prevent an invasion of privacy per KRS 61.878(4). As opined by the Attorney General, library patron registration records, circulation records, program participation records, and computer usage are all exempt from the Open Records laws.

Reviewing Records

Records must be reviewed in the location set by the library. An individual may copy records, but may not remove documents or add documents to those provided for review. The library has a responsibility for protecting the security of public records in its custody, and may require that a staff member be present
during any inspection of records or copying of records.

Fees

A fee of $.10 per page will be charged to all persons desiring to make copies or prints of the library’s public records. Payment must be paid at the time copying is done. If copies of photographs, maps and other non-print materials, are requested, the library may charge a fee equal to the actual cost of producing
the copies (not including staff time).
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Interlibrary Loan Policy


The SCPL will seek to abide by the National Interlibrary Loan Code and to follow the recommendations of the Kentucky Library Network. The KLN’s Interlibrary Loan Policy will be followed in regard to all transactions with Kentucky libraries. SOLINE’s terms of membership and protocols will be followed in regard to transactions with SOLINE libraries. It is the policy of the Scott County Public Library to obtain books and other materials for its patrons via interlibrary loan when requested materials are not available in the Library System if it is ascertained that it is the best means of attaining the item. Interlibrary loan supplements the collection but is not meant to be a substitute for collection development. The library will also respond to interlibrary loan requests from all types of other established libraries.

Interlibrary loan activities are the responsibility of the Reference Librarian. The SCPL staff will abide by the following specific policies:

  • Reference staff will seek to conduct effective reference interviews so that the patron’s specific needs will be ascertained and that interlibrary loan will be used judiciously.
  • Patrons must have a valid and non-delinquent SCPL card to be able to borrow books through interlibrary loan.
  • Request forms must be filled out completely, including a signature verifying that the copyright statement has been read.
  • All interlibrary loan requests will be carefully screened by the interlibrary loan staff to ensure that the item is not owned by the SCPL and that the requested item would not be more appropriately obtained through purchased or another means. Items currently available in Books-In-Print for under $20.00 should be recommended for purchase to the appropriate department.
  • Some restrictions will be placed on types of material requested through interlibrary loan. SCPL will not try to borrow the following:
    • Genealogical materials
    • Current year fiction
    • Any item published in the last six months
    • Titles which SCPL owns or has on order
    • Reference materials
    • Books available in inexpensive paperback form

Audiovisual materials (video, microfilm, cassettes, etc.) unless the patron has confirmation from a particular source that the item will be loaned.

  • Books/photocopies are borrowed through the OCLC I.L.L. subsystem first from libraries in Kentucky, if available, and then from libraries in the Southeast who are members of SOLINE. Requests not available from KLN will be transferred to the Kentucky Department for Libraries & Archives for referral to libraries outside Kentucky.
  • For periodical articles, we will seek to verify citations if we have sources to do so or will call the KLIC office for help with verification (unless the patron has provided verification.) We will not send requests unless the citation has been verified.
  • We will check periodical holdings on KULS before sending requests.
  • Our interlibrary loan request forms will have the “Warning concerning copyright” statement. The SCPL will not request photocopies if in its judgment there is a violation of copyright involved.
  • When requesting periodical articles, patrons need to give us definite information about the amount they are willing to pay. If the patron is not willing to pay additional fees, we cannot order from out-of-state libraries unless we know they do not charge.
  • For books, author and title information must be available for a request to be processed. For periodical articles, we must have complete date, and either title of article or subject and page number.
  • The loan period for an interlibrary loan item varies depending on the lending library’s policies. (This is usually between two to three weeks.)
  • It is very important that interlibrary loan books be returned on time since it is a privilege to borrow these items.
  • Renewals are not encouraged. If there is a valid need, requests for renewal should be made several days prior to the due date. Only one renewal will be allowed for a particular title.
  • Overdue interlibrary loan books are subject to a fine of $1.00 per day per item.
  • Patrons will be responsible for any lost or damaged interlibrary loan items. Since the SCPL would not be ordering the item except that the patron has requested it, this includes items lost in transit, etc.
  • The SCPL reserves the right to cancel a patron’s borrowing privileges for abuses.
  • A patron may have as many as three requests “on order” at a time.

Scott County Public Library

INTERLIBRARY LOAN LENDING POLICIES

Books will be loaned without charge to Kentucky Library Network (KLN) members and to SOLINE libraries through the OCLC Interlibrary loan Subsystem. Loans will also be made to Kentucky libraries that are not members of KLN-these requests will be evaluated based on use of protocol and the needs of our patrons.

We will accept requests via OCLC and ALA interlibrary loan forms.

The KLN’s Interlibrary Loan Policy will be followed in regard to all interlibrary loans with Kentucky libraries. SOLINE’s terms of membership and protocols will be followed in regard to all interlibrary loan transactions with SOLINE libraries.

The following material types will not be loaned:

  • Reference books
  • Audiovisual items
  • Holiday books (at the time of that particular holiday)
  • Nonfiction books published in the past six months
  • Fiction books published in the past twelve months
  • Rented books (Baker & Taylor Lease Plan)
  • Microform
  • Entire issues of periodicals
  • Multiple copies of the same title
  • Popular paperback fiction listed in current Books in Print (retail price less than $7.00)

The lending period for books will be thirty days.

Renewals for two weeks may be given if there is not a reserve for the item or an expected demand for the item.

Overdue fines will not be charged but overdue notices will be sent at the following intervals; two weeks and four weeks.

If a library continually abuses its borrowing privileges notification will be sent to that library that its borrowing privileges will be suspended until the problem situation is resolved.

We will seek to be as generous as possible in filling requests, but the needs of SCPL patrons will always be first priority. Existing staff resources may also limit the number of request we are able to fill.

The following policies relate to photocopy requests:

  • Reciprocal arrangements will be honored (libraries with which we have made special arrangements for providing and receiving copies free of charge)
  • Kentucky libraries will not be charged for copies
  • Any library for which we are able to determine would not charge the SCPL for copies will not be charged.
  • Requests for more than twenty pages will be evaluated on a case by case basis.
  • We will not fill requests which appear to be in violation of copyright guidelines.

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